ScanAgile19

Program

Everyone is a Change Agent

Program Starts

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ScanAgile 2019 is taking place March 13th – 14th at the Clarion Hotel in Helsinki Finland.

Changes may apply.

Wednesday 13th of March

8:00 – 9:00

Registration and Breakfast

9:00 – 9:10

Opening from Agile Finland

9:10 – 9:15

Signature Sponsor Opening Words

9:15 – 10:15

Keynote – Niels Pflaeging

Complexitools

How to circumnavigate burocratization and avoid the centralization trap.

10:15 – 10:45

Coffee break – Lightning Talk Stage

  • 10:20 – 10:25 Minna Janhonen – Deal with complexity, be resilient! – Nitor
  • 10:35 – 10:40 Peter Tennekes – Project Navigation Game: Unboxing the unknown. – Futurice

All day 

All day (10:30 – 15:30)

Coaches’ Corner organized by Solita

Nonstop coaching for ScanAgile guests – powered by volunteer coaches from the Finnish agile community

Do you have a small problem at your work or business you’ve had a hard time breaking down? Come to the Coaches’ Corner to get help! In the 45 minute quick session a professional agile coach will help you find new perspectives and move towards the solution.

Book your appointment or find a free coach at the Coaches’ Corner stand.

The Coaches’ Corner is powered by volunteer coaches from the Finnish agile community.

10:45 – 11:30

Room: Moose
Visual Storytelling is the secret sauce

Agility alone will not lead your organisation to success or encourage people to embrace change! Poor communication is a leading contributor to project and product failure so let’s start with the simple stuff.
Visual storytelling is an essential tool for inspiring stakeholders, enhancing communication and gaining a greater understanding of user needs. Research shows that 90% of information transmitted to the brain is visual so isn’t it time you opted for a simpler and quicker way to tell a compelling business story in a way that will stick?
During this talk I will give examples of how visualisation techniques such as storyboarding can play a significant role in accelerating learning, solving problems and generating ideas at scale. I will explore the use of visual storytelling within the context of Agile and Human Centred Design.

Room: Fox
Moving Beyond Cargo Cult Agile

Most companies claiming to, or wanting to, be agile, start at the team level. Often this involves adopting a model or framework that either only has those parts, or ignoring the Program and Stategy level changes.
At best this inspires a change journey, but more often this yields little impact on the core business metrics.

In this session I will draw in my experiences as a Product Lead in Telecoms and experience designing effective orgs at Spotify, to demonstrate how small changes in your program and portfolio layers can yield far great impact than training all your engineers in agile and checking a box

Room: Bear
Workshop (10:45 – 12:30)

Kati Ilvonen and Hanna-Mari Loisa

How to get results out of self-compassion?

You thought that self-compassion is lame? What if it is actually key for better results?
Thanks to Google everyone knows the importance of the psychological safety in team performance. We wanted to understand how you build it. The results of the research done at Ericsson Finland in co-operation with Hanken School of Economics, University of Helsinki and Stanford University reveals one important ingredient. It all starts from oneself. It starts from your ability to self-compassion. Self-compassion meaning ability to listen and connect to your own feelings and needs, being kind and caring towards yourself and understanding yourself in hard moments. The research done at Ericsson Finland R&D shows that self-compassion relates to higher levels of experienced psychological safety, team trust and especially team authenticity. Same research also reveals how mindfulness impacts on opportunity recognition, proactive behavior and autonomous choice. These all together create conditions for the optimal atmosphere for learning and collaboration, enabling high-performance.
Self-compassion can be best learned through practising; thus, we want to focus on self-compassion exercises and cases on this workshop.

Room: Squirrel
Workshop (10:45 – 12:30)

Sami Lilja

Get in the Flow!

Fundamental principles in digital product development are easy to understand. Limiting work-in-progress, creating fast feedback loops, removing waste – these are written all over motivational powerpoints in Agile transformation kickoffs. But easier said than done, how come these good things are forgotten when reality hits the fan?
This workshop introduces three fast but powerful simulation games that can be used in meetings or workshops to illustrate what are the foundations for effective organisation. Participants will do and learn these activities and run them in their teams.

11:30 – 11:45

Room Change

11:45 – 12:30

Room: Moose

Susanne Husebø

Symptoms of well functioning teams

Can you predict which teams will work well together? What can we learn from looking at well functioning teams? A completely experience-based, totally non-scientific approach to great teams!

Room: Fox

Nicola Owen

Making change happen, without a leadership job title

Bringing in change into a project or an organisation when you don’t have a leadership job title, which people usually respond to, can be difficult. You may find that people respond to titles and unsurprisingly, aren’t excited about change – even when it can make their lives easier. But initially, they don’t know that.

I’d like to share my experiences on bringing in change to a project, where my title was only “Agile Tester”. But after a few months, I started to make change happen, first but getting people in my team to stop doing test cases, and start trying out Structured Exploratory Testing, second by delivering workshops so people can learn new skills and encouraging others to deliver workshops and lastly, by helping create an atmosphere of open dialogue where ideas and people’s opinions are heard and acknowledged. No fancy job title needed.

By the end of this talk, I hope to encourage you, to take action towards making things better on your project. You don’t need to be a manager or someone with a fancy title to make things better in your project. YOU can make it happen.

12:30 – 13:30

Lunch

13:30 – 14:15

Room: Moose

Antti Kirjavainen

Facilitating Change through Helping Leaders Grow

In the face of digitalization and amidst risk of being disrupted by new products, companies, and business models, many companies have woken up to the need for change in company culture, management and the way of operation.

Whether the goal is business agility, the culture of experimentation, or agile company culture, the key challenge is how to foster change in a large organization. The big question is: what investments to actions help make the change stick in the organization while still providing a return bigger than the investment.

One approach to this that I have been a part of at Agile Company Culture Accelerator at Yle, as well as other companies, is creating coaching curriculums to grow leaders and change agents to enact and catalyze the change itself.

Change in organizations spreads like innovations in the population: in a network. You can reach the early adopters with a small change agent team, but to spread the meme of change wider in the organization network, you need other tactics.

In coaching curriculums such as Yle’s Culture of New Work Leadership Coaching, we offer coaching for the hub persons in the organization network (not necessarily the ones in management positions) to grow as and into leaders and change agents. This way, we foster the change in the organization at an arm’s length. This way, different parts of the organization can tailor the change according to their own context and take responsibility for the change themselves.

In this talk, I will share my experiences in designing and carrying out these kinds of coaching curriculums for the leaders. I will also discuss the strengths and weaknesses of this way of fostering change.

This talk is targeted at coaches, change agents and managers who want new ideas on how to foster change in their organization and for their customers. The audience will walk away with tips on how to, and how not to, organize a coaching curriculum for leaders, as well as an idea how and in what context it makes sense to consider this way of fostering change.

Room: Fox
How to combine design, data and agile development at scale

Many organisations have scaled up their agile development effort. While they may have reached improvements in time-to-market and software quality they still struggle in ensuring they are building the right things and driving decisions based on data, especially at scale. In this session Marko will walk us through the principles and a case example(s) how these benefits have been reached in large organisations.

Room: Bear
Workshop (13:30 – 15:15)

Mark Cruth

A World Without Hierarchy: Experimenting with the Future of Work

It’s the year 2025 and our long-time CEO has just made his last decision. Earlier today our CEO announced that with support of the Board of Directors, we will be eliminating our management hierarchy and departmental structure to better distribute decision making and promote self-management. A company of 100,000 people distributed around the world with revenues of $10 billion annually, this change has already sparked many important questions such as “how does this effect the way I work today?” The CEO has asked us, a group of employees representing all aspects of the company, to come up with a plan to implement his final mandate within 90 days. Now we must figure out what this means for us, our customers, and ultimately the future of our company.

This is no ordinary workshop. No PowerPoint presentation. No talk. Rather, this will be an experimental storytelling game. Taking a highly possible situation, we’ll experiment with how it might play out in the real world. Working in groups, you’ll be given complex problems to solve, such as how do we support employees who don’t want to participate in the change, what happens to those in management roles, and how do we make sure customers don’t get forgotten throughout the change. Groups will collaborate during the session to paint the picture of what such a transition might look like, including the actions we could take to make the transition smoother. Join me as we reimagine the future of work by playing with it first.

Room: Squirrel
Workshop (13:30 – 15:15)

Kristine Corbus

Questioning requirements: improving quality for everyone

14:15 – 14:30

Room Change

14:30 – 15:15

Room: Moose

Tatiana Kolesnikova & Arvid Torset

What to Build First: Goal-Oriented MVP

What to build first? We ask this question when we configure both a brand new product or a new set of functionality in an existing one. How to define what is in and what is out? How not to miss something important? How to leave emotions and company politics out of MVP equation?

Goal-oriented MVP is a methodology that joins principles of lean business model, human-oriented design and agile development. It covers the whole process step by step: from initial vision all the way to mockups and detailed plan of the first release. The approach we suggest is elegant, scientific and proven by practice. It ensures that the release is really minimal, but at the same time complete and helps to solve user problems and reach business goals.

What we suggest is not a strict framework, but a set of flexible techniques that are applicable in different projects with different stakeholders and team composition. We focus on team collaboration but we do not try to make everyone a designer. Instead we show how to include different people at the right time so that we are building a product together, but still everyone is doing their own job.

The participants will learn:

• How to decide what is really necessary to build in the first version of the product and what should wait until stage two;
• How to make this first version as small as it can be and send it to the market as early as possible;
• How to proceed from the overall vision all the way to well structured Agile sprints.

Room: Fox
How to be the New Guy and Lead Change in a Team

So, you’re the new person in the team? How do you quickly build rapport? How do you quickly establish credibility? How can you lead effective change for a better tomorrow? In this high energy chat, Amber Vanderburg discusses practical applications that you can use as the new leader in a team through applied research, case studies, and witty tales as the only female, only American, and only blonde Academy football coach for the PSG Football Academy in Bangalore, India. Working within diverse and international dynamics, Amber will share her experiences along with best practical applications for attendees to effectively lead change as the new person.

15:15 – 15:45

Coffee break – Lightning Talk Stage

  • 15:20 – 15:25 Juhana Huotarinen – Why do we think that approaches designed for software development should change the way organizations are designed and managed? – Gofore
  • 15:35 – 15:40 Toni Kopra – Agile journey at OP – Join us! – OP

15:45 – 16:45

Keynote – Olaf Lewitz

Leading with/in tension

Movement and drive comes from tension. Tensions come from differences. We need more tension if we want to move farther and faster, go where we haven’t gone before.
Everything changes. We change where we are going, what we are doing, how we are working, and the only thing we can rely on are relationships – the people who share the journey with us.
In our relationships, we prefer harmony to tension. We want to work with people we like, people like us. Unfortunately, that leads to mediocrity and boredom.
How do we make a difference with intention? How do lead with or in tension? How can we square the circle of working in strong relationships with people whom (or whose perspective) we don’t like?
In this talk, you’ll reflect on and decide how you want to show up and make progress – or lead towards progress – in these difficult and ambiguous times.

16:45 – 17:00

Closing words from Agile Finland

17:30 – 22:00

Evening Party sponsored by Agile Finland

Food and drinks at G18

Thursday 14th of March

8:00 – 9:00

Registration and Breakfast

9:00 – 9:10

Opening from Agile Finland

9:10 – 9:15

Signature Sponsor Opening Words

9:15 – 10:15

Keynote – Sonja Ängeslevä

DataOps as a way of removing roadblocks to success?

In 2019, data in different forms is on the minds of many developers. Like every market disruption, data informed development requires companies to shift perspectives to new ways of working, with different tools and processes.

Today, a superb digital experience is a standard. DevOps and agility is a must-have to reduce time-to-market and increase collaboration. Data has quickly become the third must have in developing scalable digital products to global consumer markets.

By using examples from mobile games development, I will discuss how to evolve into data-insight driven organisation. What are the necessary steps to efficiently collect and use small and big in digital product development and why should you care.

10:15 – 10:45

Coffee break – Lightning Talk Stage

  • 10:20 – 10:25 Jani Vesterinen – Agile is a value driven approach – What is Value and what does it need to be useful for the business. Solita
  • 10:35 – 10:40 Jarkko Kailanto – Manifesto for Flexible Agile Transformation. – Reaktor

All day 

All day (10:30 – 15:30)

Coaches’ Corner organized by Solita

Nonstop coaching for ScanAgile guests – powered by volunteer coaches from the Finnish agile community

Do you have a small problem at your work or business you’ve had a hard time breaking down? Come to the Coaches’ Corner to get help! In the 45 minute quick session a professional agile coach will help you find new perspectives and move towards the solution.

Book your appointment or find a free coach at the Coaches’ Corner stand.

The Coaches’ Corner is powered by volunteer coaches from the Finnish agile community.

10:45 – 11:30

Room: Moose
Anarchy Over Agility: The Strength of Leaderless Organizations

Many of us associate the word “Anarchy” with conditions like lawlessness and disorder. If you were to look in the dictionary you’d see a definition that might surprise you…“a society of individuals who enjoy complete freedom without government.” Once a beacon for autonomy and creativity within the software development community, the Agile movement has fallen prey to standardization, monetization and bureaucracy. Many in the community believe that this distortion of Agile has resulted from one specific variable; the negative influence of management. In response, developers around the world are looking to reclaim their Agile with the introduction of the Developer Anarchy movement; enabling complete freedom by eliminating the role of management entirely. During this interactive session we will explore the emergence of the Developer Anarchy movement and why removing the influence of management can unlock true agility in software development. We will explore the connection between Developer Anarchy and Self-Management Theory, including concepts such as Holocracy and Sociocracy, showing how these ideas are fueling a new way people are organizing around work. Examining several real-world examples from companies like eBay, Zappos, and Valve Software, we will experiment with some tactical changes that can be implemented right away to drive more autonomy within your organization. So if your Agile transformation doesn’t feel like it’s changing the way you work, maybe it’s time to insight a little anarchy!

Room: Fox
6 Questions to Change Your Life

What really matters? How can you lead your life, your project or your company according to what really matters? How can you get your stakeholders at work to agree on what to do and why? Personal Agility is a simple, easy-to-use approach to coaching that helps you and those you work with figure out and do more of what really matters

Room: Bear
Workshop (10:45 – 12:30)

Miia Järvilehto and Sami Paju

Creating trust and psychological safety

According to research, psychological safety has been identified as the number one key ingredient of high performing teams. We all know its importance, but how do you actually go on about creating it? We can all imagine how tension and fear erode trust and the team becomes less than the sum of its parts. Often this happens by accident. Likewise we tend to think that psychological safety is also accidental. But it can be created, and it can be cultivated.

This is a hands-on workshop where we practise how everyone can contribute to building affect-based trust and psychological safety. How to bring your real self to the office and encourage others to do the same. It should come as no surprise that emotions play a big role in this workshop, but as with so many truly meaningful things, some discomfort is required. So leave your masks at the door and join us in becoming a bit better versions of yourselves!

Room: Squirrel
Workshop (10:45 – 15:15)

Arto Miekkavaara

Brain-based coaching: bring your people skills to the next level

Why should we be interested about the brain? And why coaching?
Our brains have evolved over millions of years for a very different environment than our current world. By default, we are not at our best in thinking clearly and in collaborating with others when we are under pressure. To make matters worse, under pressure we are unable to notice we might be acting in dysfunctional ways. The good news: seemingly small changes can have a surprisingly large positive effect. A coaching approach in problem solving is one effective way forward.

Join us to explore further how we can tap on the strengths and avoid the pitfalls of this fascinating 1,5 kg gelatinous blob we call the brain.

Room: Hare
Workshop (10:45 – 12:30)

Ari Koli and Antti Tevanlinna

Do you know which high value customer jobs you should focus on?

A study from 2016 by Simon Kucher & Partners found that 72% of new products and services introduced to the market fail to deliver on expectations. When you create new value propositions, you need to focus on high-value customer jobs. The Value Proposition Canvas helps you design products and services that customers really want because it enables you to focus on what matters most to them.

In this 2-hour workshop we will walk through the theory of focusing on the job to be done, examine how to avoid common mistakes when using the Value Proposition Canvas, and explore the validation of your business idea with customer experiments using the Test Card before scaling them. The workshop trainers are Strategyzer Masterclass certified.

11:30 – 11:45

Room Change

11:45 – 12:30

Room: Moose
Room: Fox
Agile Dreamteam: Lateral Leadership & OKRs

In agile cross-functional environments, classic top-down leadership is being replaced by new decision-making and leadership models. In most cases, the leadership is handed over to the team member who is considered an expert in the area affected by the decision. Since there are no “Vorgesetzte” in this structure (German word for supervisor. Literally translated: Someone who has been placed in front of you), no team member can withdraw to a (hierarchical) position or refer to it. All are equal. Although the teams work autonomously and self-organized and are all equally responsible for achieving the common goals, it can be observed that in most cases the measures and analysis of outcomes is driven by one person in the team. However, this can lead to ambiguities and misunderstandings within the team: There is an asymmetry of information regarding the goals to be achieved and the status of goal achievement. Especially in agile networks, however, there must be a direction which everyone is heading to. OKRs help here to a certain extent, since an alignment in the team is created by defining and communicating the objectives and key results together. However, the more comprehensively a topic is developed, the more detailed questions arise to which OKRs cannot provide answers. As a framework for goal management, they are located at a completely different flight level than implementation details. In order to achieve the objectives, however, decisions must also be made on a daily basis at the implementation level. But who takes the lead? Lateral leadership is needed to ensure that the entire team focuses on the same goal. Every expert must be able to captivate the colleagues thematically and convince them. Pure specialist knowledge is not enough for this. Leadership without authority places high demands on the individual soft skills of all team members: empathy, communication and conflict skills. In order to be able to discuss a decision openly without dictating, strong and mutual trust is required. In my talk I will show why OKRs and Lateral Leadership can be practiced independently of each other, but only together unleash their full power.

Olli Salo

Enterprise-wide Agile: case examples of large organizations going agile across whole of Business and IT

Your Agile IT teams complain how the rest of the business is too slow and bureaucratic. And the business side sees the IT teams as fast, but not really focussing on customer value. Sounds familiar? In my presentation I will share examples of large (5000+ employees) companies that have moved beyond Agile in IT to Enterprise Agile. These companies apply agility and self-management across the whole organization: combined BizDevOps squads for customer journeys and products, self-managing teams in contact centres, flow-to-work pools in support functions, squads in B2B sales and service, retail shops without managers and so on. Also in focus is the “stable backbone” needed to support these teams – how these companies transformed their governance, budgeting, people model, culture etc. to enable agile at scale. Key questions answered – How to apply agile in different parts of the business? – How to transform a large traditional company into agile across structure, processes, people & culture and technology? – How does the journey look like in practice? Cases include Spark New Zealand (telco), a large Australian bank, another large telco and numerous other companies on the journey.

12:30 – 13:30

Lunch

13:30 – 14:15

Room: Moose

Hanno Jarvet

Teaching old dogs new tricks. Preparing the ground before Agile can help

I help organisations of all sizes to improve performance. Sometimes the business outcomes can be improved by using Agile practices and principles. These are useful, but not sufficient. If it were easy, we would all be Agile already. Usually something else needs to happen before we can get the full benefits from Agile. How do you help the top management to set focus, create clarity around strategy, alignment in the organisation and to step back from the Agile way of working? I will share the tools and methods I use for helping companies set strategy and to execute it. (E.g. Wardley mapping, start-up canvases, KT strategy process, Cynefin etc.)
Some agenda items: 

  • First rule of Agile club is we do not talk about Agile. If you want to influence major business decisions, you have to speak in the language of money.
  • Understanding your competitive landscape and internal context.
  • Formulating and executing strategy. – Critical issues of strategy execution: competencies, compensation, processes, and organisational structure.
  • Understanding principles to evolve local practices.
Room: Fox
Practical agile on all levels of organisation

What do you do when teams in your organisation are agile, but the organisation itself is not? In this talk we’ll discuss some practical approaches to guiding your organisation towards a more agile and customer-centred future. Applying an agile mindset and principles will help you create better products and service, and win the war for talent.

Room: Bear
Workshop (13:30 – 15:15)

Kylie Yearsley & John Le Drew

Clownban

“My only complaint is that my cheeks hurt from laughing too much.” Clownban workshop attendee.

Learning should be fun. And so should teaching.

Join us for something a little bit different. How do use kanban to build and market test a product? Using your own hands and creativity, this highly interactive workshop will see you build and market test a product that is fun for all the family. We will be building and collaborating in a multiple team setting to bring ideas to life, and use customer feedback to test and learn using kanban to bring visualisation and focus across complicated dependencies as we build and deploy an integrated product.

This workshop is suited to those who have little to no knowledge of kanban AND for those looking for a fun and new way to teach Kanban. We invite you to participate and plagiarise at will. We will share the pack and train the trainer note to anyone interested following the session.

Room: Squirrel
Workshop (10:45 – 15:15)

Arto Miekkavaara

Brain-based coaching: bring your people skills to the next level

Why should we be interested about the brain? And why coaching?
Our brains have evolved over millions of years for a very different environment than our current world. By default, we are not at our best in thinking clearly and in collaborating with others when we are under pressure. To make matters worse, under pressure we are unable to notice we might be acting in dysfunctional ways. The good news: seemingly small changes can have a surprisingly large positive effect. A coaching approach in problem solving is one effective way forward.

Join us to explore further how we can tap on the strengths and avoid the pitfalls of this fascinating 1,5 kg gelatinous blob we call the brain.

Room: Hare
Workshop (13:30 – 15:15)

Juha Luotio

3 Retrospectives to try out

Learn three basic retrospectives to spice up your retros. We will cover speed dating, three little pigs and one method for futurospective. All of these methods are excellent and suited for different kind of situations.

14:15 – 14:30

Room Change

14:30 – 15:15

Room: Moose
Are you ready for the third wave?

Organizations are striving to use Agile to unlock customer value and competitive advantage all over the world. While scaling frameworks and adoption of Agile practices are important, on their own they are not enough. In order to become Agile as a business, you must look beyond these to the next wave of agility. SolutionsIQ has been working in the Agile transformation business for over 20 years. Hear how we’ve helped our clients outlearn their competition by looking at all the elements of their business environment and unifying them into a single holistic transformation, and then guiding them along a proven path to successful outcomes.

Room: Fox
Dammit, get together and get the job done!

After organisations adopt Agile, they start facing new challenges related to running agile projects and coordinating multiple agile teams. Even if mechanisms to coordinate agile teams are in place, organisations face problems and bottlenecks that can’t be resolved by Scrum of Scrums or similar practices.

In our presentation we will share how we have successfully addressed this issue. We evolved our co-working practices in special events several times during development projects. Our ideas were based on the principles described in the Agile Manifesto and the hackathon events.

The audience will learn that agile principles can be applied to other areas than just software development; how to have an effective cross-team co-working event with selected representatives of the teams in order to deliver more value in shorter time; they will learn a useful tool for their agile scrum master’s/facilitator’s/project manager’s toolbox with do’s and dont’s.

15:15 – 15:45

Coffee break – Lightning Talk Stage

  • 15:20 – 15:25 Matti Kiviluoto – The forgotten part of Scrum: Sales. – Siili
  • 15:35 – 15:40 Niklas Kari – The role of tools in large-scale agile transformation. – Nektion

15:45 – 16:45

Keynote – Christopher Avery

The Responsibility Process: Unlocking Your Natural Ability to Live and Lead with Power

You are more powerful and able than you usually give yourself credit for. That’s what The Responsibility Process shows.

The Responsibility Process is a natural pattern in our minds (discovered, documented, and perfected over the last 30 years). It shows how we stay stuck or grow to overcome challenges. It is a potent self-leadership tool for taking ownership. You can put it to use to claim the freedom, choice, and power you deserve.

Leaders and coaches worldwide find The Responsibility Process priceless in their own life and work, and in building powerful teams, leaders, and cultures. This keynote promises breakthrough information and inspiration for all.

16:45 – 17:00

Closing words from Agile Finland

17:00

Afterwork at Huutokonttorin Kanttiini

Clarion

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